docuspine®

AI-Backbone for real estate documents

Documents become knowledge. Retrievable in seconds.

Leases, appraisals, maintenance records — scattered across SharePoint, DMS and folders.
docuspine® reads, connects and answers. In seconds, with sources, without migration.

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Leading companies in the real estate industry trust us

Deutsche Asset One Becken Union Investment Branicks Faco Agrob Medienpark HanseMerkur Grundvermögen Landessportbund NRW Sonar RE

From use case to backbone

Grows with your needs -
in three stages

01 – Getting started

Your portfolio,
organized

Ready to use from day one: docuspine® Apps for the most common use cases in the real estate industry — combined with the knowledge graph that turns chaotic file storage into structured portfolio knowledge.

  • Clean up folders and SharePoint
  • Auto-generated tenant lists
  • AI-based due diligence
Value from Day 1

02 – Expansion

Your portfolio,
one truth

All information flows into a single central knowledge graph. Knowledge is connected, no longer scattered. What used to sit in silos becomes a searchable, consistent knowledge base.

  • Portfolio answers across all sources
  • Tenants, properties and contracts, all connected
  • The knowledge base grows with every document
Value from Week 4

03 – Scaling

Your portfolio as
AI infrastructure

Your portfolio knowledge works in every tool. With your own agents in Claude, Microsoft Copilot, Langdock and n8n — source-based, traceable, with a full audit trail.

  • Portfolio knowledge in Langdock, Claude and Copilot
  • Configured agents for ESG reporting
  • Custom agents for contract analysis, deadlines and more
Value from Month 3

Live demo with your data

One property file, 30 minutes. Substance, not PowerPoint.

Bring a real property file — as unsorted as it sits today on SharePoint, in a fileshare or in Windows Explorer. You will see it live: cleanly named and organized documents, instantly retrievable knowledge, and what it reveals about your portfolio.

NDA · GDPR-compliant · EU hosting

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The AI-Backbone

Connect. Understand.
Apply.

Three functions, one backbone. Start with a single use case and expand docuspine® further as your needs grow.

docuspine Verbinden — Quellsysteme verbunden mit Wissensgraph

SharePoint
ELO
DocuWare
Fileshares
ERP
docunite

CONNECT

All sources, all documents. Without migration.

docuspine® plugs into your existing system landscape. Bidirectional, without moving your data.

SOURCE SYSTEMS

SharePoint, ELO, DocuWare, fileshares, ERP systems, CRM, and docunite® dataroom as a native data room.

CONNECTION

Ready-made connectors, n8n workflows, MCP, REST API. Your systems stay. docuspine® makes them smarter.

Pipeline-Animation

UNDERSTAND

A memory
for your portfolio.

Incoming documents follow a fixed processing path, from capture to the knowledge graph.

STANDARD PIPELINE

Extraction -> classification -> enrichment -> linking in the knowledge graph.

OR CUSTOM

But the docuspine® pipelines can also be fully customized — for semantic search, document synchronization or your own processing logic.

docuspine Anwenden — Wissensabfrage via Tools, Workflows, Agents, APIs, Apps, User

Tools
Workflows
Agents
APIs
Apps
User

APPLY

Answers in seconds
instead of days.

Search, Apps, reports and agents tap into your portfolio knowledge — with source references, portfolio-wide, across all documents.

AGENTS

Contract analysis · deadline monitoring · ESG reporting · index rent review

TOOLS & WORKFLOWS

Claude · Microsoft Copilot · Langdock — directly via MCP · n8n · Microsoft Power Platform — for multi-step automation

Layer principle

One truth instead of a tool patchwork

A dedicated AI tool for every use case — its own connection, its own data basis, its own compliance review, its own vendor. Five tools, five silos, and still no consistent answer to a simple portfolio question. That is the tool patchwork.

docuspine® replaces it with one layer: one connection, one knowledge graph, one truth — accessible to every AI agent via MCP.

Tool patchwork vs. AI-Backbone

Kriterium
Bisher Tool patchwork (today)
Mit docuspine® KI-BACKBONE
docuspine
Connections
Separate interfaces per tool, maintained redundantly
One connection per source system, used by all
Vendors
4–7 specialized providers, separate contracts
One vendor, one contract, one point of contact
Compliance
Separate data protection & IT review per tool
A single GDPR, IT security & KAGB review
Data basis
Data silos per tool, inconsistent states
Shared knowledge graph, one consistent truth
Agent access MCP
Not possible across systems
Claude, Copilot, ChatGPT directly usable via MCP

References

What our customers say

Anne Hellmann

With docunite® dataroom, everyone involved in portfolio management works from a shared, consistent data basis. And when a transaction comes up, we can set up professional data rooms directly from the portfolio without switching systems — including structured Q&A processes for multiple buyer groups.

Anne Hellmann

Product Owner, Union Investment

Anika Bornschein

With docuspine® we significantly reduce our manual effort in document management, increase data quality, noticeably relieve our employees, and consistently advance our digitalization strategy through seamless DMS integration.

Anika Bornschein

CFO | Digital & Transformational Leader, Deutsche Asset One

We have set ourselves the goal of digitalizing the entire lifecycle and making processes more efficient. It was especially important to us to be able to deliver reporting to our investors and financing partners transparently and in real time.

Niklas Berens & Stefan Kutscheid

CDO & CEO, FACO Immobilien GmbH

Integrations

Fits your
IT landscape

Your IT architecture can stay exactly as it is. docuspine® positions itself in between, without replacing existing systems.

All integrations in detail
Your knowledge graph as AI infrastructure

MCP — Model Context Protocol

Your knowledge graph as AI infrastructure

Through the Model Context Protocol, Claude, Microsoft Copilot, ChatGPT and your own agents access your persistent knowledge graph directly. No separate connection per agent. No data duplication. No hallucinations, because answers are always based on your company knowledge.

  • Claude
  • Microsoft Copilot
  • ChatGPT
  • Custom Agents

Security

Compliance that convinces
every IT department

The fundamentals that let you start without second thoughts. The full Trust Center for compliance teams is one click away.

Security architecture in detail

Microsoft Azure
(German region)

Hosting in German Azure data centers — ISO/IEC 27018 certified, BSI C5-compliant, no data export to third countries.

GDPR-compliant

Data processing under EU law with a data processing agreement, deletion concept and data subject rights.

Azure OpenAI
in Europe

Language models run through Microsoft Azure OpenAI in European data centers. No data flow to the US.

No training
with your data

Your documents are never used to train language models. Contractually guaranteed.

Scalable cloud architecture Tenant separation Rights & roles Audit trail KAGB-ready

Timo Baerends

Product Owner docunite

docuspine® in 30 minutes

I will show you docuspine® in a demo based on your own data.
Thirty minutes, concrete questions, concrete answers.

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Frequently Asked Questions

The simple answer is: all document types from which text can be extracted — plus images, which docuspine describes and thereby makes searchable. docuspine analyzes a wide range of document types, including listings, leases, maintenance records and invoices. Beyond standardized data fields, these can be extended freely or expanded to different use cases. Feel free to contact us if you have specific requirements.
Yes, docuspine integrates seamlessly into your existing systems — such as ERP or document management systems, but also workflow editors like n8n, Zapier, Make or Power Automate. It improves your workflows without requiring you to change existing processes. docuspine is also seamlessly integrated with docunite and can optionally be used directly within it. Thanks to our flexible API, you can easily embed docuspine into your existing software landscape.
Of course. We understand that an additional application with a user interface is not always desired. You have two options: either you send us the documents you want to enrich with docuspine and we return the data in your preferred format. Or you use the docuspine API to upload documents. You can retrieve the results directly via the API just a few seconds later.
Unlike Artificial Intelligence (AI as a technology), Augmented Intelligence describes the collaboration between humans and artificial intelligence, where the technology extends human capabilities instead of replacing them. At docuspine this means: the AI handles data processing and knowledge extraction, while the human leads the decision-making — a symbiosis for precise, well-founded results.
docuspine relies on certified data centers in Germany that meet the highest security and data protection standards. Your sensitive company data is subject to strict European data protection rules (GDPR). All access and actions are fully logged. It is also contractually guaranteed that your data is not used for training purposes.
Classifying your documents creates structure and order in your data — and enables targeted use of the information they contain. You find relevant data faster, make better decisions, avoid errors and create consistency. Automated systems like docuspine can extract and further process relevant information based on the classification — your workflows speed up significantly.
docuspine sets itself apart from other document management and AI solutions through complete and flexible classification of all document types — not just a limited number of pre-trained categories. Many competing platforms are restricted to fixed document classes. docuspine analyzes and classifies every document individually, with no predefined limits. This delivers higher precision and greater flexibility, allowing companies to map their specific requirements.
A Knowledge Graph connects information from different documents and transforms it into structured knowledge. For example, the AI can automatically recognize that information from lease agreements, land registry extracts, energy certificates, invoices, meeting minutes, or expert reports belongs together — even when the information is spread across different documents. This creates intelligent connections such as: which apartments belong to which property, which tenants are affected by the failure of a technical system, and which service provider is responsible for the related maintenance contract. The major advantage: The AI does not view documents in isolation, but understands their relationships and context. As a result, information can be found much more precisely, automatically linked, and correctly classified in a professional context — creating a digital knowledge network around the property.