docunite® dataroom
The docunite® dataroom is an AI-based data room that automatically structures your real estate documentation according to industry logic. Instead of searching for hours, you find every piece of information in seconds – whether during acquisition, in the portfolio, or in a transaction.
Leading companies in the real estate industry trust us
Our approach
Acquisition, portfolio, and transaction – no customizing, no compromises.
Built for the reality of professional real estate management – not for the ideal case.
Automatically organized, standardized, and decision-ready at any time.
01 — AI Import Center
On upload, the docunite® dataroom recognizes documents fully automatically and files them where they belong – enriched with metadata, named according to your guidelines. Whether during acquisition or in day-to-day operations. The quality of the filing stays consistently high.
02 — Virtual Views
The docunite® dataroom supports multiple filing structures at the same time – for acquisition, portfolio management, and sale. Every department works in the structure it knows. The same document appears across multiple views without duplicates.
03 — Data room management
The docunite® dataroom automatically applies your structure and permission settings to every additional data room. Whatever is configured once applies always – regardless of who creates the data room.
AI sale preparation
Already during portfolio management, the system checks which documents are transaction-relevant. Before opening the data room to prospective buyers, a completeness check uncovers gaps before the buyer does. Anyone who uses the docunite® dataroom consistently is always ready when it is time to sell.
Transaction in the same system
Others spend weeks moving documents into a second VDR, setting up permissions from scratch, and uploading everything by hand. With the docunite® dataroom, you flag the data room, generate a transaction data room, and invite prospective buyers directly.
Access control & watermarking
Prospective buyers receive documents only with watermarks and restricted read access. Every view is logged without gaps.
Q&A with AI
The docunite® dataroom maps the entire Q&A process – from routing through asset managers, legal and tax departments, to the approver. The AI proposes a draft answer based on the data room even before the first reviewer.
Security
Your data never leaves the EU. Hosted on Microsoft Azure in Frankfurt and Sweden, audited in accordance with DORA and the EU AI Act.
Security architecture in detailPermission system
The permission system in the docunite® dataroom is role-based and granular: it defines what each role is allowed to do in the system. Configured once, it carries over to every additional data room, secures compliance, and saves administrative effort.
Access reports
For each data room, you can see which user did what and when, and which documents they viewed. In addition, you can generate reports on the permission matrix – which role is authorized for which content and for what purpose.
Your existing systems stay exactly as they are. SAP, ELO, SharePoint, n8n — the docunite solutions connect via API or MCP.
References
With docunite® dataroom, everyone involved in portfolio management works on a shared, consistent data foundation. And when a transaction comes up, we can set up professional data rooms directly out of the portfolio without switching systems – including structured Q&A processes for multiple buyer groups.
With docuspine®, we significantly reduce our manual effort in document management, improve data quality, noticeably ease the workload for our employees, and consistently advance our digitalization strategy through the seamless DMS integration.
We set ourselves the goal of digitalizing the entire lifecycle and making processes more efficient as a result. It was especially important to us to be able to deliver reporting transparently and in real time to our investors and financing partners.
Timo Baerends
Product Owner docunite
I'll show you the docunite® dataroom in a demo with your own documents or based on a sample portfolio. Thirty minutes, specific questions, specific answers.
