Project Description

Case Study – Becken Asset Management GmbH

Case Study – Becken Asset Management GmbH

Case Study – Becken Asset Management GmbH

Company profile

The Becken Group provides solutions in the areas of investment, development, realisation and management of commercial and residential properties in Hamburg and throughout Germany.

Company profile

The Becken Group provides solutions in the areas of investment, development, realisation and management of commercial and residential properties in Hamburg and throughout Germany.

Company profile

The Becken Group provides solutions in the areas of investment, development, realisation and management of commercial and residential properties in Hamburg and throughout Germany.

Challenges – Becken

  • Dissolution of data silos

  • Establishment of a uniform data situation

  • Faster preparation of transactions

  • Easier document and information exchange with external parties
  • Replacing folder structures with optimised document management

Solution – docunite®

  • Manage documents centrally and without duplicates

  • Efficient allocation of authorisations

  • Mapping of the complete real estate life cycle

  • Integrated transaction data room with just one click

  • Multi-dimensional views replace folder structures

Challenges – Becken

  • Dissolution of data silos

  • Establishment of a uniform data situation

  • Faster preparation of transactions

  • Easier document and information exchange with external parties
  • Replacing folder structures with optimised document management

Solution – docunite®

  • Manage documents centrally and without duplicates

  • Efficient allocation of authorisations

  • Mapping of the complete real estate life cycle

  • Integrated transaction data room with just one click

  • Multi-dimensional views replace folder structures

Challenges – Becken

  • Dissolution of data silos

  • Establishment of a uniform data situation

  • Faster preparation of transactions

  • Easier document and information exchange with external parties

  • Replacing folder structures with optimised document management

Solution – docunite®

  • Manage documents centrally and without duplicates

  • Efficient allocation of authorisations

  • Mapping of the complete real estate life cycle

  • Integrated transaction data room with just one click

  • Multi-dimensional views replace folder structures

Another step
into the future without folders

The first contact between Becken and docunite came about through a personal recommendation.

Becken Asset Management GmbH was a customer of the first hour. The jointly set goal of growing together is still being pursued today through the close exchange and results in a constant optimisation and further development of the platform.

At the beginning, Becken had an urgent need for an inventory data room in combination with the fast and reliable realisation of transactions. An important requirement was that the inventory management and the transaction do not have to be mapped in separate data silos.

The challenges in detail

Another step
into the future without folders

The first contact between Becken and docunite came about through a personal recommendation.

Becken Asset Management GmbH was a customer of the first hour. The jointly set goal of growing together is still being pursued today through the close exchange and results in a constant optimisation and further development of the platform.

At the beginning, Becken had an urgent need for an inventory data room in combination with the fast and reliable realisation of transactions. An important requirement was that the inventory management and the transaction do not have to be mapped in separate data silos.

The challenges
in detail

Another step into the future without folders

The first contact between Becken and docunite came about through a personal recommendation.

Becken Asset Management GmbH was a customer of the first hour. The jointly set goal of growing together is still being pursued today through the close exchange and results in a constant optimisation and further development of the platform.

At the beginning, Becken had an urgent need for an inventory data room in combination with the fast and reliable realisation of transactions. An important requirement was that the inventory management and the transaction do not have to be mapped in separate data silos.

The challenges in detail

Challenge 1.
The step from folder structure to docunite

docunite replaces classic folder structures. Every document exists without duplicates. Authorizations are managed simply, efficiently and clearly. The new form of document management without folders took some getting used to.

“The biggest stumbling block was actually the way away
from the folder structure. “

Challenge 1.
The step of the
Folder structure for docunite

docunite replaces classic folder structures. Every document exists without duplicates. Authorizations are managed simply, efficiently and clearly. The new form of document management without folders took some getting used to.

Challenge 1.

The step
of the
Folder structure
to docuite

docunite replaces classic folder structures. Every document exists without duplicates. Authorizations are managed simply, efficiently and clearly. The new form of document management without folders took some getting used to.

“The biggest stumbling block was actually the way away
from the folder structure. “

“The biggest stumbling block was actually the way away from the folder structure. “

Challenge 2.

Prepare transactions

Sales-relevant documents must be made available to potential investors reliably and as quickly as possible. It is not possible to find important documents quickly in data silos and the manual maintenance of separate data rooms is very time-consuming.

Challenge 2.

Prepare transactions

Sales-relevant documents must be made available to potential investors reliably and as quickly as possible. It is not possible to find important documents quickly in data silos and the manual maintenance of separate data rooms is very time-consuming.

Challenge 2.

Prepare transactions

Sales-relevant documents must be made available to potential investors reliably and as quickly as possible. It is not possible to find important documents quickly in data silos and the manual maintenance of separate data rooms is very time-consuming.

Challenge 3.

The implementation

The documents should be sent to docunite as quickly and easily as possible.

The solution in detail

The solution in detail

The solution in detail

Solution 1.
The step from folder structure to docunite

A constant exchange and quick communication led to success. Trained key users support their colleagues with their knowledge as internal contacts. In addition, docunite support offers assistance with daily use at any time. This ensured that the introduction would run smoothly and without problems.

“Good start, mostly self-explanatory. Getting used to it worked well. “

“Whenever I needed help, I got it very quickly”

Solution 1.

The step from folder structure to docunite

A constant exchange and quick communication led to success. Trained key users support their colleagues with their knowledge as internal contacts. In addition, docunite support offers assistance with daily use at any time. This ensured that the introduction would run smoothly and without problems.

“Good start, mostly self-explanatory.
Getting used to it worked well. “

“Whenever I needed help, I got it very quickly”

Solution 1.

The step
from the folder structure
to docunite

A constant exchange and quick communication led to success. Trained key users support their colleagues with their knowledge as internal contacts. In addition, docunite support offers assistance with daily use at any time. This ensured that the introduction would run smoothly and without problems.

“Good start, mostly self-explanatory. Getting used to it worked well. “

“Whenever I needed help, I got it very quickly”

Solution 2.

Prepare transaction

The processing of the transaction data room takes place automatically in the course of document recognition. In the past, documents had to be determined from individual data silos, collected centrally and then uploaded to a data room. The documents were manually transferred and updated in order to make them available to an external group of interested parties. With docunite, a complete transaction data room is made available to potential investors with just one click.

“At the push of a button, I can have all the documents for an object published in the data room. It is actually just one click here in docunite ”

“Everyone has the same database.”

Solution 2.

Prepare transaction

The processing of the transaction data room takes place automatically in the course of document recognition. In the past, documents had to be determined from individual data silos, collected centrally and then uploaded to a data room. The documents were manually transferred and updated in order to make them available to an external group of interested parties. With docunite, a complete transaction data room is made available to potential investors with just one click.

“At the push of a button, I can have all the documents for an object published in the data room. It is actually just one click here in docunite “

“Everyone has the same database.”

Prepare transaction

The processing of the transaction data room takes place automatically in the course of document recognition. In the past, documents had to be determined from individual data silos, collected centrally and then uploaded to a data room. The documents were manually transferred and updated in order to make them available to an external group of interested parties. With docunite, a complete transaction data room is made available to potential investors with just one click.

“At the push of a button, I can have all the documents for an object published in the data room. It is actually just one click here in docunite ”

“Everyone has the same database.”

Solution 3.

The implementation

The implementation was closely monitored. On-site training courses were held to convey the operation of the application and to demonstrate the advantages and usability on the basis of the company’s own data. The support was always available for questions.

“The implementation and the transfer of the previous database worked flawlessly because it was done by docunite. Otherwise it is not difficult to upload the documents simply by dragging and dropping them. “

Solution 3.

The implementation

The implementation was closely monitored. On-site training courses were held to convey the operation of the application and to demonstrate the advantages and usability on the basis of the company’s own data. The support was always available for questions.

“The implementation and the transfer of the previous database worked flawlessly because it was done by docunite. Otherwise it is not difficult to upload the documents simply by dragging and dropping them. “

Solution 3.

The implementation

The implementation was closely monitored. On-site training courses were held to convey the operation of the application and to demonstrate the advantages and usability on the basis of the company’s own data. The support was always available for questions.

“The implementation and the transfer of the previous database worked flawlessly because it was done by docunite. Otherwise it is not difficult to upload the documents simply by dragging and dropping them. “